Sedona AZ (February 22, 2013) – The following is the Sedona Fire District (2-27-13) Budget Workshop and Regular Meeting Agenda and notice published without comment by SedonaEye.com:

Sedona Fire District, 2860 Southwest Drive, Sedona, Arizona 86336

Telephone (928) 282-6800 FAX (928) 282-6857

REGULAR BOARD MEETING

Station #1 – 2860 Southwest Drive – West Sedona – Multipurpose Room Wednesday, February 27, 2013 / 2:30 PM

~ AGENDA ~

Pursuant to ARS §38-431.02, notice is hereby given to members of the SFD Governing Board and to the public that the Governing Board will meet for its Regular Board meeting on Wednesday, February 27, 2013 beginning with an Executive Session at 2:30 PM, with Public Budget Workshop and Regular Business meeting to immediately follow, in the Multipurpose Room of Station #1. Members of the Governing Board and legal counsel may attend either in person or by telephone conference call.

During this meeting, Board Members may ask questions about, discuss, consider, approve, and/or take possible action on any listed Agenda item and any variable related thereto unless specifically otherwise indicated (such as under Public Forum). SFD may vote to go into Executive Session, which will not be open to the public, on any agenda item pursuant to ARS §38-431.03(A)(3) for legal advice with the Fire District Attorney on the matter(s) set forth in the agenda. All Agenda items are set for possible action.

Public Input: Citizens may make oral comments on specific Agenda items or on any topic relevant to District business during the public forum. Citizens who wish to speak should complete a Request to Address form, indicating the topic they intend to address. Citizens may also submit written comments of any length to the Fire Board. Notice: Public comment is encouraged, but it is important that everyone demonstrate the appropriate decorum, courtesy and respect during the meeting. Please treat your fellow citizens with courtesy. Outbursts, interruptions, and personal attacks will not be tolerated.

I. CALL TO ORDER/ROLL CALL

II. EXECUTIVE SESSION

A. Vote to go into Executive Session relating to the following items pursuant to:

1. ARS 38-431.03(A)(3) Legal Advice; and ARS 38-431.03(A)(4) Instruction to Attorney – Lowell Johnson Complaint.

2. ARS 38-431.03(A)(3) Legal Advice; and ARS 38-431.03(A)(4) Instruction to Attorney – Dispatching Intergovernmental Agreement with Cottonwood Fire Department.

3. ARS 38-431.03(A)(1) Personnel Matters; ARS 38-431.03(A)(3) Legal Advice; and ARS 38-431.03(A)(4) Instruction to Attorney – Review of Fire Chief Contract with Kris Kazian; Fire Chief’s Evaluation Process.

III. RECONVENE INTO PUBLIC SESSION

A. Salute to the Flag of the United States of America and Moment of Silence to Honor all American Men and Women in Service to Our Country, Firefighters, and Police Officers.

B. Discussion/Possible Action: Follow-Up for Executive Session Items:

1. Lowell Johnson Complaint.

2. Dispatching Intergovernmental Agreement with Cottonwood Fire Department.

3. Fire Chief Contract with Kris Kazian and Fire Chief’s Evaluation Process.

IV. FISCAL YEAR 2013/2014 SFD PUBLIC BUDGET WORKSHOP

A. FY 2013/2014 SFD Budget Presentation from SFD Staff; Board and Staff Discussion.

B. Public Comments.

2-27-13 SFD Budget Workshop and Regular Meeting Agenda.doc

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V. CONSENT AGENDA

A. Consent Agenda – Discussion/Possible Action:

1. January 23, 2013 Regular Business Meeting Minutes.

2. January 23, 2013 Executive Session Minutes.

VI. PUBLIC FORUM

Speakers are limited to a three-minute oral presentation and may submit written comments of any length for Board files. Board Members may not discuss items that are not specifically identified on the Agenda. Therefore, pursuant to ARS 38-431.01(G), Board action taken as a result of public comment is limited to directing staff to study the matter, responding to any criticism, or scheduling the matter for further consideration and decision at a later date.

A. Public Comments.

B. Executive Staff Response to Public Comments.

VII. BUSINESS

A. Monthly Staff Report – Fire Chief Kris Kazian.

1. Call Summary for January and Year to Date.

2. Calls by Still District Summary for January and Year to Date.

3. Emergency Response Times Summary for January and Year to Date.

4. Regional Communications Center Dispatch Activity for January and Year to Date.

5. Special/Significant Activities and Incidents.

6. SFD Training Report.

7. Correspondence/Thank You Letters to SFD.

B. Items from Staff:

1. January 2013 Financial Report.

2. Discussion/Possible Action: Memorandum of Understanding between Jewish Community of Sedona and the Verde Valley and Sedona Fire District for Parking Agreements.

3. Discussion/Possible Action: Intergovernmental Agreement (IGA) with Black Canyon City Fire District for SFD to Provide Ambulance Billing Services;

4. Discussion/Possible Action: Intergovernmental Agreement with City of Sedona to Utilize Overflow Parking for the Public at Station 4. (From 1/23/13 Meeting)

5. Discussion/Possible Action: Purchase Order #8132 in the amount of $18,526.61 for Purchase of Server Software and Purchase Order #8138 in the amount of $18,600.96 for associated Server Hardware.

6. Discussion/Possible Action: Three (3) Purchase Orders for Lightning Strike Mitigation – P.O. #8135 in the amount of $69,735.20 for Networking Equipment in Repair of Radio Tower; P.O. #8136 in the amount of $5,512.39, and P.O. #8137 in the amount of $5,319.28 for Installation of Fiber Optic Cable.

7. Discussion/Possible Action: Information regarding Sedona Fire District Joining Social Security and Thereafter, Joining the Arizona State Retirement System for Administrative/Support Employees.

8. Update: Station #6 Architectural Planning Process / LEA Architects.

9. Update: SFD Ladder Truck Repair Reimbursement from Sutphen Corporation.

10. Update: Career Firefighter Hiring Process.

2-27-13 SFD Budget Workshop and Regular Meeting Agenda.doc

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11. Discussion/Possible Action: Change Payroll Account Signers for Bank of America.

C. Item from Board Chairman Ty Montgomery:

1. Monthly Update: Fees for Legal Services Provided to SFD.

2. Discussion/Possible Action: Verde Valley Shared Services Initiative.

VIII. FIRE MARSHAL’S SAFETY MESSAGE

IX. ADJOURNMENT

Corrie Cooperman, Clerk of the Board

SFD Multipurpose Room is accessible to the handicapped. In compliance with Americans with Disabilities Act, those with special needs, such as large print or other reasonable accommodations, may request them through SFD Executive Assistant at 928-282-6800.

Posted by: Tricia Greer Date: 2/22/13 Time: 10:45 AM