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SFD Revised September 2013 Board Meeting Agenda

Sedona FireSedona AZ (September 23, 2013)The Sedona Fire District Regular Board Meeting scheduled for September 25, 2013, Revised Agenda is as follows:

Sedona Fire District

2860 Southwest Drive, Sedona, Arizona 86336

Telephone (928) 282-6800 FAX (928) 282-6857

REGULAR BOARD MEETING

Station #1 – 2860 Southwest Drive – West Sedona – Multipurpose Room Wednesday, September 25, 2013 / 3:00 PM – Executive Session / 4:30 PM – Public Session

~ REVISED AGENDA ~

Pursuant to ARS §38-431.02, notice is hereby given to members of the SFD Governing Board and to the public that the Governing Board will meet in Public and Executive Sessions on Wednesday, September 25, 2013, beginning at 3:00 PM for an Executive Session and at 4:30 PM for a Regular Business meeting, in the Multipurpose Room of Station #1. Members of the Governing Board and legal counsel may attend either in person or by telephone conference call.

During this meeting, Board Members may ask questions about, discuss, consider, approve, and/or take possible action on any listed Agenda item and any variable related thereto unless specifically otherwise indicated (such as under Public Forum). SFD may vote to go into Executive Session, which will not be open to the public, on any agenda item pursuant to ARS §38-431.03(A)(3) for legal advice with the Fire District Attorney on the matter(s) set forth in the agenda. All Agenda items are set for possible action.

Public Input: Citizens may make oral comments on specific Agenda items or any topic relevant to District business during the public forum. Citizens who wish to speak should complete a Request to Address form, indicating the topic they intend to address. Citizens may submit written comments of any length to the Fire Board. Notice: Public comment is encouraged, but it is important that everyone demonstrate the appropriate decorum, courtesy and respect during the meeting. Please treat your fellow citizens with courtesy. Outbursts, interruptions, and personal attacks will not be tolerated.

I. CALL TO ORDER/ROLL CALL

II. EXECUTIVE SESSION

A. Vote to go into Executive Session relating to the following items pursuant to:

1. ARS 38-431.03(A)(3) Legal Advice; and ARS 38-431.03(A)(4) Instruction to Attorney – Lowell Johnson Complaint and to direct the Board’s attorney regarding claims asserted against the District.

2. ARS 38-431.03(A)(3) Legal Advice; and ARS 38-431.03(A)(4) Instruction to Attorney – Discussion of Sedona Regional Communication Center Staffing as it relates to number of positions and supervisors as well as the cost model for future subscriber expenses.

3. ARS 38-431.03(A)(3) Legal Advice ; and ARS 38-431.03(A)(4) – Instructions to Attorney- EEOC Notice of Charge of Discrimination and to direct the Board’s attorney regarding claims asserted against the District.

III. RECONVENE INTO PUBLIC SESSION

A. Salute to the Flag of the United States of America and Moment of Silence to Honor all American Men and Women in Service to Our Country, Firefighters, and Police Officers.

B. Special Recognition in Honor of Jasper Sage Herrick Achieving the Rank of Eagle Scout.

C. Discussion/Possible Action: Follow-Up for Executive Session Items:

1. Lowell Johnson Complaint.

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2. Sedona Regional Communications Center Staffing and Cost Model for Future Subscriber

Expenses.

3. EEOC Notice of Charge of Discrimination.

IV. CONSENT AGENDA

A. Consent Agenda – Discussion/Possible Action.

1. August 31, 2013 Finance Workshop and Regular Business Meeting Minutes.

V. PUBLIC FORUM

Speakers are limited to a three-minute oral presentation and may submit written comments of any length for Board

files. Board Members may not discuss items that are not specifically identified on the Agenda. Therefore, pursuant

to ARS 38-431.01(G), Board action taken as a result of public comment is limited to directing staff to study the

matter, responding to any criticism, or scheduling the matter for further consideration and decision at a later date.

A. Public Comments.

B. Executive Staff Response to Public Comments.

VI. BUSINESS

A. Discussion/Possible Action: New Mandates for Fire District Financial Reporting – Approval of

Resolution #2013-10: Compliance to the New Requirements of ARS §48-807.

B. Discussion/Possible Action: Review and Approval of August 2013 Financial Report.

C. Monthly Staff Report – Fire Chief Kris Kazian.

1. Call Summary for Month and Year to Date.

2. Calls by Still District Summary for Month and Year to Date.

3. Emergency Response Times Summary for Month and Year to Date.

4. Regional Communications Center Dispatch Activity for Month and Year to Date.

5. Special/Significant Activities and Incidents.

6. SFD Training Report.

7. Correspondence/Thank You Letters to SFD.

D. Items from Staff.

1. Discussion: Options for SFD Engine 532’s Replacement.

2. Discussion/Possible Action: Station #6 Construction.

a. Construction Update.

b. Photo-Voltaic Additive Alternate Option.

c. Utility Impact Fees.

d. Furniture, Fixtures and Equipment (FF&E) Funding.

e. Construction Block Material Issues.

f. Purchase Order #8384 to MagneGrip Group in the amount of $36,378.01 for a Vehicle

Exhaust System at Station #6.

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3. Discussion/Possible Action: Resolution #2013-11 for Sale of Surplus Equipment – Water Tender 521 and Mechanic’s Vehicle.

4. Update: Fire District Assistance Tax (FDAT) for FY 2014.

5. Discussion/Possible Action: Approval of P.O. # 8663 in the amount of $65,000 to Danson Construction for generator installation for Station #1.

E. Items from Board Chairman Ty Montgomery.

1. Monthly Update: Fees for Legal Services Provided to SFD.

2. Reminder: October 2013 Fire Board Meeting to be held at Station #3, Village of Oak Creek.

VII. FIRE MARSHAL’S SAFETY MESSAGE

VIII. ADJOURNMENT

Corrie Cooperman, Clerk of the Board

SFD Multipurpose Room is accessible to the handicapped. In compliance with Americans with Disabilities Act, those with special needs, such as large print or other reasonable accommodations, may request them through SFD Executive Assistant at 928-282-6800.

Posted by: Carla Dufort Date: 9/18/2013 Time: 4:15 PM

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