If residents of Sedona are disappointed with our city’s community plan update, then let’s follow Scottsdale’s lead and vote it down.

Memorandum

TO: Planning and Zoning Commission

FROM: Michael Raber, Senior Planner
Department of Community Development

MEETING DATE: August 1, 2013

SUBJECT: Discussion regarding the new July 2013 draft Community
Plan, planning process and schedule.

The attached August 1 work session agenda provides for discussion of the new July 2013 draft Community Plan as recommended to the Planning and Zoning Commission by the Citizens Steering Committee. In the work session, staff will provide an overview of the planning process to date, the upcoming Community Plan review schedule and an introduction to the general vision and key components of the Plan. Staff is also attaching Chairman Marty Losoff’s letter regarding the criteria for the Plan that were approved in 2010 when the Citizens Steering Committee was formed. Citizens Steering Committee members are also invited to attend the work session to assist in the presentation and help answer questions the Planning and Zoning Commission may have regarding the new draft Plan.

Staff has also updated the Community Plan review schedule. The most significant changes are in the August public meetings. Instead of three public open houses, there will be two public events with presentations on the Plan, as well as opportunities for more focused discussion. These events will be August
22 and 24 at the Sedona Creative Life Center. The open houses in September remain unchanged. A City-wide mailer will go out around August 9 announcing these events.

The following are key 2013 dates for review of the new Community Plan. Please note that the Citizens Steering Committee is continuing to meet to discuss items such as an executive summary for the Plan and upcoming public events.

Fri., Jul 12: Steering Committee’s recommended draft Sedona Community Plan is distributed to the Planning and Zoning Commission, City Council and agencies for the State-mandated 60-day review period beginning July 15:

Thurs, Aug 1: Planning and Zoning Work Session (3:30 p.m.)

Thurs, Aug. 15: Planning and Zoning Work session (3:30 p.m.) – tentative

Tues. Aug 20:. Planning and Zoning Commission Work Session (5:30 p.m.) – tentative

Thurs, Aug. 22: Public presentation and feedback on the draft Plan

Sat, Aug 24: Public presentation and feedback on the draft Plan

Tues, Sept 3: Planning and Zoning Commission Work session (5:30 p.m.)

Thurs., Sept. 12: 60-day review period ends / Public open house on the draft Plan.
Fri., Sept. 13: Public Notice for Planning and Zoning Commission public hearings and Public Open House on draft Plan.
Sat., Sept 14: Public Open House on draft Plan.

Tues., Sept. 17: Planning and Zoning Commission Work session (5:30 p.m.)

Wed., Sept. 25: City Council Introductory Work session (3:00 p.m.)

Tues, Oct 1: Planning and Zoning Commission Public Hearing
(5:30 p.m.)

Wed, Oct 2: Planning and Zoning Commission Public Hearing
(5:30 p.m.)

Thurs, Oct 3: Planning and Zoning Commission Public Hearing
(3:30 p.m.)

Wed, Oct. 9: City Council Work session (3:00 p.m.)

Wed, Oct 23: City Council Work session (3:00 p.m.)
Tues, Oct 29: City Council Public Hearing (4:30 p.m.) (tentative)

Wed, Oct 30: City Council Public Hearing (3:00 p.m.) (tentative)

Wed, Nov 6: City Council Public Hearing (4:30 p.m.) (tentative)

Thurs, Nov 7: City Council Public Hearing (3:00 p.m.) (tentative)

AGENDA

CITY OF SEDONA
PLANNING AND ZONING COMMISSION

WORK SESSION
THURSDAY, AUGUST 1, 2013, 3:30 P.M.

Pursuant to ARS 38-431.02 notice is hereby given to the members of the Planning and Zoning Commission and to the general public that the Planning and Zoning Commission will hold a work session open to the public on Thursday, August 1, 2013, at 3:30 p.m. in the Vultee Conference Room located at 102 Roadrunner Drive, Sedona, Arizona.

The purpose of the work session is for Commissioners to convey to staff any questions, comments, concerns or requests for additional information they may have regarding items on this agenda. The public is encouraged to attend the work session. Opportunities for public participation and comments on the referenced agenda items should be reserved, however, for the Planning and Zoning Commission’s public hearing on this item. NOTE: Times noted on the agenda are approximations only and may vary.

The Order of Business shall be as follows:

1. Verification of Notice, Call to Order, and Roll Call. (5 minutes; 3:30 – 3:35p.m.)

2. Discussion regarding the July 2013 City of Sedona New Community Plan Public Review Draft as recommended by the Citizens Steering Committee. Discussion will also include the Community planning process and schedule. (90 minutes: 3:35-5:05 p.m.)

3. Discussion regarding future meeting dates and agenda items (5 minutes: 5:05-5:10 p.m.)

4. Adjournment. (5:10 p.m.)

NOTE: This is to notify the public that members of the City Council and other Commissions and Committees may attend the Planning and Zoning Commission meeting. While this is not an official City Council meeting, because of the potential that four or more Council members may be present at one time, public notice is therefore given for this meeting and/or event.

Note: Pursuant to A.R.S. §38-431.02(B) notice is hereby given to the members of the Planning and Zoning Commission and to the general public that the Planning and Zoning Commission will hold the above open meeting. The Planning and Zoning Commission may vote to go into executive session on any agenda item, pursuant to A.R.S. §38-431.03(A)(3) and (4) for discussion and consultation for legal advice with the City Attorney.
Planning and Zoning Commission –Work Session
Agenda – August 1, 2013
Page 2

The Vultee Conference Room is accessible to people with disabilities, in compliance with the Federal “504” and “ADA” laws. Those with needs for special typeface print, may request these at the Clerk’s Office. All requests should be made twenty-four hours prior to the meeting.

Kevin Snyder, Director Marty Losoff, Chairman
Department of Community Development Planning and Zoning Commission

Posted Date:
Time:
By:

The mission of the City of Sedona government is to provide exemplary municipal services that are consistent with our values, history, culture and unique beauty.
July, 12, 2013

TO: Planning and Zoning Commissioners

FROM: Marty Losoff, Chairman

As you know the Citizen’s Steering Committee has been meeting for more than two years to develop a draft of the new Community Plan. During this time, they have conducted many public meetings and discussed several issues with various groups and agencies, in an effort to obtain
as much information as possible. After all this information was gathered, the Committee
analyzed and assessed the data at length. Finally, after much deliberation and discussion by the
Committee, this initial draft was completed.

Now comes our job to review the draft at the next level, before taking it to the City Council and ultimately to the Community for a City wide vote. As you review the draft , here are some suggested guidelines/questions that can be utilized to help determine if the draft is acceptable. (These criteria were approved by us and the City Council when the Steering Committee was formed)

1. Does it provide a visionary look at what the community would like Sedona to become?
2. Does it reflect the goals and priorities of the Community?
3. Does it meet all statutory requirements?
4. Are strong visual and graphic elements included?
5. Is an implementation strategy included?
6. Is it in a format that is useful and compelling for all audiences?

During this process, our Commission will also conduct several open forums for the public to comment on our deliberations. Together with the Steering Committee we will also host several community meetings at large to discuss the draft.

As a reminder, once you have reviewed the draft please make an appointment with either Mike
Raber or Cynthia Lovely to go over your questions and discuss any issues or suggestions you may have with the plan. Staff will then prepare an “issue” list for us to further discuss during our regularly scheduled meetings next month.

Thank You.